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At a glance

This factsheet is for the many self-employed taxpayers, company owners and property landlords who are unaware of HM Revenue and Custom's radical plans to transform the tax online filing system. 

The facts

The way that some self-employed taxpayers report their business profits to HMRC is changing.

VAT registered business

Self Assessment

What equipment (hardware) and software or Apps will I need?

 

Equipment/system: Phone or tablet apps Computer/tablet & spreadsheet

Computer/tablet &

accounting software

About you/your business. Not all will apply. chose the ones which may apply to you.

You own a smartphone or a tablet

You always have good internet access or a phone signal.

You are happy to enter data onto your phone or tablet

You rarely need to issue paper invoices: your customers don’t want or expect receipts

Your expenses are pretty simple and you don’t expect to have many queries

You don't give customers credit

You do not have many transactions in a tax year

You mainly receive your income in cash and payout your expenses in cash

You keep a separate business bank account

You like to do your bookkeeping every day.

You have access to a computer

You have internet access. Internet and phone signals may be restricted

You would rather use a big screen/don’t like/don’t use a phone for data entry

You are familiar with spreadsheets / you are not good with software/technology

You need a simple system to replace your manual bookkeeping system

You pay for goods using cash or bank card or credit card

Your income comes in by cash, cheque or online banking

You do quotes for customers or your customers like receiving invoices

You allow basic credit to customers

You have a business bank account or you use one bank account for business and private transactions

You have a computer

You would rather use a big screen/don’t like to use a phone for data entry

You are OK with software

You are willing to learn new systems

You pay for goods using cash or bank card or credit card

Your income comes in by cash, cheque or online

You do quotes for customers or your customers like receiving invoices.

You need credit control.

You have a business bank account or you use one bank account for business and private transactions

Present bookkeeping method(s) may include:

You keep receipts for payments, total up mileage per MOT certificate, maybe use a diary and total up everything at the end of the tax year using bank statements.

You keep a paper cash book

You enter details on tax return once a year.

You maintain a receipt book or keep a pile of issued invoices to record sales

You keep receipts in a box and enter them in batches during or at the end of the tax year

You manually check over your bank statements to check you have captured all the relevant income and expenses

You keep a paper cash book or use a spreadsheet to summarise your income and expenses.

You enter details on tax return once a year.

You do all your bookkeeping using your software

You generate an invoice for your sales from your software and you like to keep receipts on paper and then enter them in batches into the software

You might sometimes use a spreadsheet for summaries.

You enter details on tax return once a year.

Changes with Making Tax Digital

You have real-time recording of income/sales

You record all your income and expense on your phone and store the data in the cloud.

Your App sends your bank receipts and payments to your summary for HMRC. You have to check each transaction to set up the system, you will need to manually enter your cash sales and purchases.

Your App sends your figures to HMRC every quarter, You still have to make the usual accounting adjustments at the year end in the final year-end report.

It is best to avoid using a personal bank account for business. This will make your bank feed more complicated

You use a spreadsheet instead of a paper book to:

  • List your sales/invoices
  • List and analyse your expenses

Your spreadsheet will now have to link to HMRC to allow quarterly reporting. Software will become available to do this as the software market grows.

Depending on the results of its test pilots, HMRC may allow you to manually enter your quarterly figures.

You still have to make the usual accounting adjustments at the year-end.

Your software will need to be updated to allow MTD filings.

If your software does not have a bank feed then you can update to add that.

You still have to make the usual accounting adjustments at the year-end.

It is best to avoid using a personal bank account for business. This will make an automatic bank feed more complicated.

Verdict

Good for very small technically minded businesses with reliable internet who like entering data on phones/tablets daily.

Good for any size of business if you prefer a simple system where you can see all your transactions on a big screen and you don't have to do bookkeeping daily.

Good for any size of business if you prefer a system where you can see all your transactions on a big screen and you don't have to do bookkeeping daily, provided that you are happy to learn new software.

 

Digital exclusion opt-out

MTD for VAT

If you are a VAT registered business with taxable supplies (non-exempt turnover), which exceeds the VAT registration threshold you would have been mandated into MTD for VAT from 1 April 2019.

The start date was 1 October 2019 if you are a complex business (annual VAT accounting, a PLC, a trust, a VAT group, a local authority, non-resident etc), see MVD: when do I have to join?

You will have to keep digital records and file returns under MTD for the first VAT return commencing after 1 April 2019/1 Oct 2019.

If you are not VAT registered but your taxable supplies exceed the VAT registration threshold on or after 1 April 2019, you will be mandated into MTD for VAT from your VAT registration date.

If you are VAT registered but your taxable supplies do not exceed the VAT registration threshold at 1 April 2019, you are exempt from MTD for VAT until the first day of the month following the end of the first 12-month period ending after 1 April 2019 where your taxable supplies do exceed the threshold. For example, if the first time you cross the VAT threshold is the 12 months ending 30 November 2019, you are mandated into MTD for VAT from 1 December 2019, even if you have been VAT registered for many years.

Once in MTD for VAT, you remain in MTD for VAT unless you deregister for VAT.

Under MTD for VAT, you complete the same number of VAT returns as currently (4 for quarterly, 12 for monthly, 1 for Annual Accounting). The due dates remain the same.

The MVD pilot opened for some businesses on 16 October 2018. See MVD when to join the pilot.

Income Tax

Five tax returns per year

The first tax year likely to be affected is 2021/22 (although no start date has been announced). This runs from 6 April 2021 to 5 April 2022. 

Assuming you choose an accounting period that is co-terminus with the tax year your:

  1. First report will be due in June/July 2021.
  2. The second report will be due in Sept/Oct 2021.
  3. The third report will be due in Dec 2019/Jan 2022.
  4. Your Self Assessment tax return for 2020/21 will also be due by 31 January 2022.
  5. The fourth report will be due in March/April 2022
  6. Fifth and final year-end report deadline, probably January 2023 in the first year.

You will be able to change your accounting period and quarters. The end-of-year report then becomes due at the earlier of 10 months following the year end and 31 January. 

If you currently use the cash basis (or would like to)

HMRC are still looking at changes to basis periods and simplified reporting with fewer adjustments. More detail is expected later this year.

See Cash or accruals accounting toolkit

If you are a landlord with receipts under £150,000

From April 2017

See Cash basis for property businesses

Tax payments

Penalties


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 Useful links:

Making VAT Digital: when do I have to join?

Making Tax Digital index
Who has to file when and where, ideas to simplify and latest documents.