What is a legal dividend? 

The Companies Act 2006 sets out what profits are available for distribution by dividend and what accounts are required in order to justify a dividend.

If the requirements of the Companies Act are not met a dividend is unlawful. The directors will want to remedy this situation. A member (shareholder) is only required to repay an unlawful distribution if they know or have reasonable grounds for knowing that it was made unlawfully at the time of payment.

The tax consequences of an unlawful dividend depend on the eventual outcome. This is discussed in our practice note: Unlawful or illegal dividends and tax  

The provisions of the Companies Act 2006 are set out in section 830. 

A company may only make a distribution out of profits consisting of:

  • Accumulated, realised profits, so far as not previously utilised by distribution or capitalisation,
  • less its accumulated, realised losses, so far as not previously written off in a reduction or reorganisation of capital duly made.

A distribution is required to be justified by reference to the company’s

  • Last annual accounts, or
  • Interim accounts, or
  • Where the distribution is proposed to be declared during the company’s first accounting reference period, or before any accounts have been circulated in respect of that period, it may be justified by reference to initial accounts.

Requirements where the last annual accounts are used

The company’s last annual accounts mean the company’s individual accounts:

  • That were last circulated to members.
  • That were properly prepared in accordance with the Companies Act 2006.
  • Unless the company is exempt from audit and the directors take advantage of that exemption, the auditor must have made his report on the accounts.

If the audit report was qualified, the auditor must have stated in writing whether in his opinion the matters in respect of which his report is qualified are material for determining whether a distribution would contravene the Companies Act. A copy of that statement must be circulated to members.

Requirements where interim accounts used

Interim accounts must be accounts that enable a reasonable judgment to be made as to the amounts of realised profits and losses.

  • Public Limited Companies (PLCs) are required to deliver a copy to the registrar.

Requirements where initial accounts used

Initial accounts must be accounts that enable a reasonable judgment to be made as to the amounts of realised profits and losses.

  • PLCs require an auditor’s statements and a copy to be filed with the registrar.

Small print

This note summarises the basics of Companies Act 2006 sections 830 to 853. There are additional provisions affecting investment companies and PLCs.

Links

Unlawful or illegal dividends: Tax
A guide summarising the different tax charges depending on outcomes following an illegal dividend.

Dividends: Formalities for companies 
A briefing and overview for discussion with directors.

Dividends (how to pay & process): A step-by-step guide
A step-by-step guide for companies and their owners.

Templates

Dividends: Board minute 

Dividends: Tax voucher

 

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